Core CMMS
Start the shift knowing what matters.
MaintenanceIQ Core CMMS is the maintenance record for your plant, with work orders, preventive maintenance, assets, calibration, spare parts, breakdowns and cost in one place. It helps your planner start every shift on the work that matters most, and gives every technician the history the next job needs.
06:00 · Planner · Illustrative
Your planner's morning, without the chase.
An illustrative morning. At 06:00 your planner opens My Tasks and the morning digest. Overnight, pump P-07 ran past its 500 operating hours, so its usage-based PM is now due. Press HP-11, an A-criticality asset, has a lubrication PM that went overdue yesterday. Conveyor CV-03, a C-criticality asset, has a routine belt check due today.
Every line carries its priority and the asset's criticality, so the press comes first, the pump next and the conveyor after that. Nobody rebuilt a spreadsheet, checked a whiteboard or phoned the night shift to get there. The plan for the day was already on the screen.
P-07, HP-11 and CV-03 are illustrative machines. The screens and the logic behind them are the real product.
- What is overdue and what is due today, in one list
- PMs that came due on the calendar and PMs that came due on machine hours
- Priority and A, B, C criticality on every line
Work orders
Every job has an owner, a priority and a finish line.
Less firefighting starts with work that does not get lost. In MaintenanceIQ every job is a work order: corrective, preventive, inspection or emergency, with a priority, an assignee and a due date. You choose which roles can be assigned work, and the department follows the machine you pick, so jobs land in the right queue without retyping.
The work order carries what the technician needs to finish properly: a task checklist, the parts consumed and photos. When the job is closed, the actual time pre-fills from the time that has passed, and the record joins the asset's history. A work order raised from a breakdown fixes its own title, sets the type to corrective and sets the due date to today, so urgent work is never filed as routine.
Mistakes happen. A permitted user can remove a work order from the working views, but only with a reason, and it is never erased. It stays in the audit log and in your compliance evidence, so the record stays honest.
- Corrective, preventive, inspection and emergency work
- Checklists, parts consumption and photos on the job
- Breakdown-to-work-order links traced on the breakdown and the asset
- Soft delete with a mandatory reason, kept in the audit log
Preventive maintenance
PMs that come due when the machine needs them.
Some machines wear by the calendar. Others wear by the hours or cycles they run. MaintenanceIQ schedules preventive maintenance on the calendar, on machine usage, or whichever comes first, and each schedule spawns its own instances with their own checklists.
For usage-based PMs, each asset has a meter. Your team can enter the reading by hand, or it can be fed automatically from a condition monitoring parameter or from OEE run-hours, so the PM advances itself. MaintenanceIQ projects the next due date from recent usage and alerts when the meter crosses the line. The month calendar shows the whole plan at a glance.
- Calendar, usage, or whichever comes first
- A projected due date from recent usage
- Meters fed by hand, by a sensor parameter or by OEE run-hours
- A month calendar of PM work
The full record
Everything the next job needs, on one asset record.
The planner's list is only as good as the record behind it. These are the parts of Core that keep it complete.
Know every machine you look after.
A real hierarchy from location to factory, floor and zone, plus departments. Each asset carries its criticality, owner and operator, AMC vendor and validity, and its full history.
How: Asset register with A, B, C criticality
Learn moreKeep instruments in date.
Calibration schedules for an asset or a specific installed instrument, recurring monthly, quarterly, half-yearly or yearly, with the PDF certificate uploaded as proof and vendor or NABL details.
How: Calibration schedules and certificates
Learn moreHave the part before the job starts.
Stock levels, reorder points and critical spares, with every issue, receipt and adjustment recorded. Spares link to the machines they fit, and units can carry their own serial numbers.
How: Parts and inventory
Learn moreCapture the right data on every job.
Checklists with checkboxes, numbers, sliders, ranges, photos and file uploads. A completed run is frozen, so what was recorded stays as it was recorded.
How: Typed task checklists
Learn moreTurn every stoppage into history.
Breakdowns record downtime as it happens, can be resolved or reopened, and can raise a linked corrective work order. Only managers and admins can backdate a start time.
How: Breakdown and downtime capture
Learn moreSee what maintenance really costs.
The parts used and the charges recorded against each breakdown, rolled up by asset and area, in the one currency your organization works in.
How: Maintenance cost analytics
Learn moreMulti-site
One standard across sites, with the right access.
When every line and plant works the same way, a planner can cover for another and a manager can compare like with like. MaintenanceIQ runs one record across your sites, and each person sees only what they should.
Permissions are set per role, feature and action, and they are enforced on the server for every action, including reads. Members are scoped to one or more factories, and, if you turn it on, to their departments as well, so a technician sees their own work and not the whole group's. Admins can add per-person overrides on top of a role when someone needs a little more or a little less. People can sign in with the company identity your IT already runs. See single sign-on. Other systems reach the same records through the API.
- Role, feature and action permissions, enforced on the server
- Factory scoping, with optional department scoping
- Per-person permission overrides
- An audit log on every write
Go deeper into Core CMMS
- Work order management softwareHow jobs are raised, assigned, worked and closed.
- Preventive maintenance softwareCalendar, usage and whichever-first schedules in detail.
- Asset management softwareThe equipment register and how criticality is used.
- Calibration management softwareSchedules, uploaded certificates and NABL details.
- Spare parts and inventoryStock, reorder points and critical spares.
- Breakdown and downtime trackingFrom the first report to the linked corrective work.
- Single sign-onThe company login, with the same roles and factories after it.
- API accessA token so other systems can read and write these records.
Frequently asked questions
What is included in Core CMMS?
Work orders, preventive maintenance, assets, calibration, spare parts, typed checklists, breakdowns and maintenance cost, with role-based access scoped by factory and department. Condition monitoring, compliance packs, EHS and the industry modules are licensed on top.
Can preventive maintenance run on machine hours instead of dates?
Yes. A PM can recur on the calendar, on a per-asset usage meter such as operating hours or cycles, or on whichever comes first. The meter can be entered by hand or fed from a condition monitoring parameter or OEE run-hours.
Can we run several plants on one account?
Yes. Members are scoped to one or more factories, and optionally to departments, so each person sees the work they are responsible for. Permissions are enforced on the server for every action, including reads.
How is Core CMMS priced?
Core is priced per seat. You can start a free three-day trial with full access, or book a demo for a quote.