Asset management software
Know every machine: where it sits, how much it matters and what has happened to it.
MaintenanceIQ is asset management software for industrial plants that keeps each machine in a real Location, Factory, Floor and Zone hierarchy with its criticality, contracts, installed parts and full history. It helps your maintenance manager plan by consequence and gives your auditor an equipment register that matches the floor.
The problem
A list of machines is not an asset register
Most plants have a machine list. It is usually a spreadsheet with a code, a name and a location column that three people fill in three different ways. The AMC expiry dates live in a purchase file. The serial number of the motor fitted last year is on a job card in a cupboard. Criticality, if it exists, is in someone's head.
Your maintenance manager feels this every day. Which machines deserve PM first? Which spares must never run out? When an auditor asks for the history of a critical press, how long does it take to assemble?
An equipment register earns its keep when every job, reading and part points back to one record per machine, and that record sits where the machine actually is.
What asset management software should hold for each machine
Each asset sits in a hierarchy that mirrors the plant: Location, then Factory, then Floor, then Zone, with Departments alongside. Work orders take their department from the machine, so reports by area stay accurate without anyone retyping it.
The record holds what your team needs at the machine and what your manager needs at the desk.
- Criticality A, B or C, and operating status: running, idle, down or standby
- Manufacturer, model, serial number, power rating and year
- AMC vendor and validity, owner and operator
- Maintenance strategy: preventive, or run to failure on purpose
- Installed parts, with an optional serial number per unit
One record, many views
The tabs on an asset bring together what used to live in five places.
Timeline
Your engineer reads the machine's working life in order: jobs, breakdowns and changes, each with who and when.
How: The Timeline tab on every asset.
Parts
See which spares fit this machine and which units are installed, down to the serial number.
How: Spare to machine links and installed parts with per-unit serials.
Learn moreCalibration
Upcoming and past calibrations for the machine and its instruments in one list.
How: Asset-level and instrument-part-level schedules on the Calibration tab.
Learn moreMonitoring
Readings, limits and drift-to-limit projections next to the maintenance history.
How: The Monitoring tab, with the condition monitoring add-on.
Learn moreQR label
Your technician scans the tag on the machine and lands on its record.
How: QR scan in the installable mobile app, and an Excel export with a printable QR label per asset.
Industry tabs
Food and foundry plants get the fields their machines need.
How: A Food and Hygiene tab on food plans, and a furnace and refractory tab on foundry plans.
Asset criticality analysis, done once and used everywhere
Criticality answers one question: if this machine stops, how bad is it? An asset criticality analysis scores each machine on the consequences that matter to your plant, such as safety, production, quality and repair cost, and sorts the fleet into classes.
Your team does the scoring in a short workshop. MaintenanceIQ then holds the result as A, B or C on every asset, and that class does real work across the system.
- The PM coverage rollup groups covered, run to failure and gap machines by criticality.
- The compliance evidence pack can be filtered by criticality.
- Asset Risk (Beta) scores risk as condition likelihood x criticality, and raises alerts for A and B machines.
- The report builder filters the Assets dataset by criticality.
Scoring three machines
Worked example (illustrative)
Your team scores each machine from 1 (low) to 3 (high) on four consequences of failure. The scores are added. In this example, 10 or more is class A, 7 to 9 is class B and 6 or less is class C. The bands are yours to set.
| Machine (illustrative) | Safety | Production | Quality | Repair cost | Total | Class |
|---|---|---|---|---|---|---|
| HP-11 press | 3 | 3 | 2 | 3 | 11 | A |
| P-07 pump | 2 | 2 | 1 | 2 | 7 | B |
| CV-03 conveyor | 1 | 2 | 1 | 1 | 5 | C |
HP-11 goes into the PM program with tight intervals and critical spares. P-07 gets PM at a standard interval. CV-03 might be marked run to failure on purpose, and the coverage rollup will show that as a choice, not a gap.
Getting your equipment register in
You do not have to type the plant in by hand. Assets import from CSV and export to CSV, and the Excel export carries a printable QR label per asset for tagging the floor. Supplier and unit of measure are shared masters with a "did you mean?" check, so the same vendor does not end up spelled four ways.
Access follows the same hierarchy. Members are scoped to one or more factories, and to departments if you switch that on, so a technician sees the machines they look after.
Frequently asked questions
What asset hierarchy does MaintenanceIQ use?
Location, Factory, Floor and Zone, with Departments alongside, so assets are organized the way the plant is built rather than as a flat list.
Does MaintenanceIQ calculate criticality for me?
No. Your team decides the class, usually through a short criticality workshop. MaintenanceIQ stores A, B or C on each asset and uses it in PM coverage, evidence packs, reports and Asset Risk (Beta).
Can I import my existing machine list?
Yes. Assets import from CSV and export to CSV, and an Excel export includes a printable QR label for each asset.
Can I track individual serial numbers of installed parts?
Yes. When you install a quantity of more than one part into an asset, you can record a serial number for each unit, and each unit is tracked on its own.